Legal Document Duplication Must-Knows
A legitimate legal document duplication company is expected to provide utmost privacy to all sorts of documents. Most people think that once it’s in the trash, it will no longer be of value to anyone. It is also this very same assumption that has led to the downfall of many companies and individuals due to improper document management and disposal.
Here are a few facts that you should be aware of. One, anyone can use confidential documents as they please if it has already been dumped in the trash. It’s called “dumpster diving,” and if you’re hit, survival is very unlikely. “Dumpster diving” can lead to identity and intellectual property theft. Two, 80% of identity theft can be traced from the use of unsecured documents. Lastly, billions of dollars are lost from big companies as a result trade secret theft.
To ensure that you (as an individual) or your company keep all important documents secure, you should think of availing the services of a legal document duplication company. If you carry expired files, medical documents, contracts, financial records, invoices, or research developments, then it is better to be sure that all these files don not fall to the wrongful hands.
Some of the services offered by these companies include Document Copying, Scan to File services, attorney services, litigation scanning and services, audio/visual duplication, x-ray services, legal scanning, and record shredding.
Document copying includes both black and white, and colored copying. You can also choose from a set lo levels (from 1-4 for black and white; 1 and 4 fr colored) depending on the kind of file to be copied. The Scan to File service is applicable for black and white, and colored files. Related services are exporting documents as single or multiple page in .TIF or .PDF formats; and renaming of individual files.
Audio/visual duplication also provides the client with duplicate CDs, DVDs, and VHS. Some also offer conversion services from VHS to VCD/DVD, or from cassette tape to CD. These extra offers not only provides you with multiple copies, but also, provides more updated versions of audio or visual files.
Legal scanning or copying, on the other hand, is the process by which the essential elements of a document is copied. What you should look for when getting a legal copy are bates labeling, custom tabs, document labeling, Acco binding, electronic document storage, and document printing. High speed copying is a demand for many clients so demanding quick copies should be readily available.
Litigation services cover a greater scope in document management. This includes litigation copying, building of a centralized paper depository, imaging, manual and auto coding, OCR and OWR, and database creation and indexing. Some companies conduct this service via the internet for easy access, retrieval, and processing. They should also provide you updates and timely notifications on the status of your documents.
Some of these legal duplication companies also help with attorney services such as handing the service to the opposing counsel, otherwise known as opposing counsel services. This means that they deliver and keep duplicates of legal documents for the other party during civil cases.
Lastly, if you don’t know what to do with closed but confidential papers, document shredding services provided by these companies are a sure and secure way of disposing unnecessary clutter. They make sure that all documents to be discarded can no longer be retrieved by anyone and by any means. Furthermore, the papers that are shredded are out to good use via recycling. So, not only are you helping yourself, but also the environment.
When asking for the services of such companies, make sure that the are HIPAA compliant and certified. Certification from the HIPAA is an assurance that the company is legal and legitimate.
Taking Care of Important Legal Documents
A legitimate legal document duplication company is expected to provide utmost privacy to all sorts of documents. Most people think that once it’s in the trash, it will no longer be of value to anyone. It is also this very same assumption that has led to the downfall of many companies and individuals due to improper document management and disposal.
Here are a few facts that you should be aware of. One, anyone can use confidential documents as they please if it has already been dumped in the trash. It’s called “dumpster diving,” and if you’re hit, survival is very unlikely. “Dumpster diving” can lead to identity and intellectual property theft. Two, 80% of identity theft can be traced from the use of unsecured documents. Lastly, billions of dollars are lost from big companies as a result trade secret theft.
To ensure that you (as an individual) or your company keep all important documents secure, you should think of availing the services of a legal document duplication company. If you carry expired files, medical documents, contracts, financial records, invoices, or research developments, then it is better to be sure that all these files don not fall to the wrongful hands.
Some of the services offered by these companies include Document Copying, Scan to File services, attorney services, litigation scanning and services, audio/visual duplication, x-ray services, legal scanning, and record shredding.
Document copying includes both black and white, and colored copying. You can also choose from a set lo levels (from 1-4 for black and white; 1 and 4 fr colored) depending on the kind of file to be copied. The Scan to File service is applicable for black and white, and colored files. Related services are exporting documents as single or multiple page in .TIF or .PDF formats; and renaming of individual files.
Audio/visual duplication also provides the client with duplicate CDs, DVDs, and VHS. Some also offer conversion services from VHS to VCD/DVD, or from cassette tape to CD. These extra offers not only provides you with multiple copies, but also, provides more updated versions of audio or visual files.
Legal scanning or copying, on the other hand, is the process by which the essential elements of a document is copied. What you should look for when getting a legal copy are bates labeling, custom tabs, document labeling, Acco binding, electronic document storage, and document printing. High speed copying is a demand for many clients so demanding quick copies should be readily available.
Litigation services cover a greater scope in document management. This includes litigation copying, building of a centralized paper depository, imaging, manual and auto coding, OCR and OWR, and database creation and indexing. Some companies conduct this service via the internet for easy access, retrieval, and processing. They should also provide you updates and timely notifications on the status of your documents.
Some of these legal duplication companies also help with attorney services such as handing the service to the opposing counsel, otherwise known as opposing counsel services. This means that they deliver and keep duplicates of legal documents for the other party during civil cases.
Lastly, if you don’t know what to do with closed but confidential papers, document shredding services provided by these companies are a sure and secure way of disposing unnecessary clutter. They make sure that all documents to be discarded can no longer be retrieved by anyone and by any means. Furthermore, the papers that are shredded are out to good use via recycling. So, not only are you helping yourself, but also the environment.
When asking for the services of such companies, make sure that the are HIPAA compliant and certified. Certification from the HIPAA is an assurance that the company is legal and legitimate.
4 Reasons Why To Use A Document Shredding Service
Although more and more business is being conducted via electronic means than ever before, there are still millions of sensitive paper documents used by companies to filter important corporate information. If these documents were to fall into the wrong hands, the results would be very unfortunate. Nevertheless, there do exist document shredding services than can reliably and safely do away with volumes of important documents businesses would rather not have fall into the competition’s hands. Here are four reasons why these services can help you and your business.
Safety
- Hired third party document shredding services have a reputation to uphold and will do the utmost to make sure your sensitive documents are destroyed without a trace through comprehensively eradicating all data on the paper they destroy. It’s bad business for these services to sully their discreetness and safety first methodology. Therefore, these services can be relied upon to exercise the utmost caution and professionalism when doing away with important documents. Destroying documents in-house may result in certain scraps of paper falling through the cracks.
Reliability
- These services can be counted on and guaranteed to come through for you and your business. They are hired and scheduled to come out just like every delivery service. It is in their interests to be there at the assigned time to ensure your continued patronage. Plus, you can count on the documents that you need shredded and destroyed to be done so at the appropriate time.
Cost
- One of the biggest advantages of hiring a document shredding service is that businesses can save on cost. The typical cost of hiring a document shredding service is usually around $100 a month. This can differ depending on how much paper needs to be destroyed but considering the amount of paper a company can generate this is a very fair price compared to the alternative. Conventional office shredders are usually slow and inefficient machines. The cost of purchasing the machines can equate to a high initial overhead. Power consumption can also add to the electric bill, contributing a small but sizable cost. However, the real cost comes in the form of lost productivity. Considering the slow speed that office paper shredders operate at, if an employee needs to shred several thousand documents, this can quickly add up to days of wasted labor in front of a shredder. That means less time for that employee, or employees depending on the number of people assigned to the task, to actually contribute to performing the functions of the business. A paper shredding service eliminates the need for waste.
Environmental Care
- Document shredding services are better recyclers than most businesses because they contract with mills to relieve them of tons of shredded paper. The paper they shred usually ends up back in circulation after it has been rendered into pulp. Typically this paper forms recycled products such as cups and containers.
The benefits of a document shredding service are apparent. Savvy business can take advantage of these services and save money and time by outsourcing their document destruction needs.
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