Industrial shredders are conveyor fed shredders designed for higher volumes applications. Instead of feeding sheets into a slot, your just toss piles of sheets on to the conveyor and the conveyor feeds the piles of paper into large, hardened steel cutting heads. Industrial shredders can work as stand alone units or with integrated balers. This article is designed to answer some of the most commonly asked questions concerning Industrial shredders.

Is an industrial shredder right for my company?

Industrial shredders allow you to do for yourself what you normally hire a shredding service to do, which is to reduce the cost of shredding by consolidating the shredding of numerous employees, using a high capacity shredder. This allows the bulk of shredding to be done by one, lower cost employee (lower as compared to your expensive office workers, administrators and even managers) and therefore reduce the overall cost of shredding. You can begin to cost justify an industrial shredder at about 500 pounds of shredding per week. The more shredding your company does, the more cost effective an industrial shredder becomes.

How much can an industrial shredder shred per hour?

Industrial shredders can shred from 750 to about 2,250 pounds of paper per hour, depending on the cut type. Seven hundred fifty pounds of paper would be about 15 large file boxes of paper, file folders, mail and other items commonly shredded. Each file box will typically weigh about 50 pound when full, so 2,250 pounds would be about 45 large file boxes.

How can I estimate how much shredding my company does?

One method is by number of employees. The average office worker in the US shreds about 50 sheets of paper per day. This includes self generated documents, incoming mail and items purged from filing cabinets. This translates into about 2.5 pounds of shredding per employee, per week. So a typical company with 250 office workers on site will probably shred about 625 pounds per week. Another method is to count the number of shred boxes and bins in use and multiply as appropriate by the capacity of each type of box or bin. The most common shred box sizes are the 36″ and 27″ boxes which hold 65 and 45 pounds of paper respectively. The most popular bin sizes are the 92 and 64 gallon bins which hold 350 and 250 pounds respectively.

Is it less expensive to use an industrial shredder, or to hire a shredding service?

Your price from a shredding service will depend on a few factors:

1. Your shredding volume, the higher the volume, the lower the unit cost.
2. The security level of the shredding that you desire. The higher the security level, the longer it takes to shred.
3. The logistics of your facility (this determines how long it will take the driver to walk around and empty all the bins.)
4. How often do you want your shred bins emptied? More visits mean a higher price.
5. Does your shred service provide the shred boxes and shred bins free of charge?
6. Do you want on-site or plant based shredding?

Shredding services will typically price by the bin (sometimes called by the tip) or they will charge by the minute/hour. Some services also charge for pick-up (also called visit charges??). There may also be unanticipated costs such as fuel surcharges when fuel prices go up. Prices are also affected by the after market price the shredding service can get for the paper they sell to recycling companies. You’ll probably find that the going price of shredding services will equate to about twenty to twenty-five cents per pound although few if any shredding service will actually quote a “per pound” price. High volumes may equate to as low as ten cents per pound and lower volumes can equate to as much as forty cents per pound.Your cost to shred in-house with an industrial shredder will also depend on three factors:

1. The hourly labor rate of the person you designate to do the shredding.
2. The purchase price or monthly lease, maintenance cost, capacity, and projected life span of your shredder
3. Overhead costs such as collection (emptying the bins), shredder bags, shredder oil and maintenance.

Fortunately, all of these costs are easily anticipated and can be controlled with an effective security plan. The operative point is that by installing your own industrial shredder, buying your own bins and developing your own plan, you are essentially employing the same logic and economy of scale that the shredding service uses and you keep the savings.

What do I need, to put my own in-house shredding plan together?

There are a few things you will need to arrange:

1. Does your facility have the space for an in-house industrial shredder? You will need:
   • Space for the shredder (shredder footprint plus about 3-4 feet all around)
   • Space to stage about one weeks worth of material to shred, you can fit 2,000 lbs on one pallet
   • Space for the bagged (or baled) shredded material, bagged material will need 2x the space of the unshredded material and baled material will be about a 1:1 ratio.
2. Does your facility have, or can you install adequate power at the location where shredding will take place. You will need 220V, 3-phase, 30 or 50 amp, 60 cycle power.
   • You will need to purchase shred boxes and/or bins and wheeled carts to transport the material from the boxes and bins to the shredder. Shred boxes and bins are inexpensive and long lasting. There are several quality manufacturers.

What are some of the elements that my plan should contain?

1. The first thing you need to do is take a look at your company’s organizational structure and divide the various departments into high, medium and low security zones:
   • High Security Zones are areas of the company where very sensitive documents are commonly produced. Most companies will consider areas such as payroll, human resources, the executive suite and research

A legitimate legal document duplication company is expected to provide utmost privacy to all sorts of documents. Most people think that once it’s in the trash, it will no longer be of value to anyone. It is also this very same assumption that has led to the downfall of many companies and individuals due to improper document management and disposal.

Here are a few facts that you should be aware of. One, anyone can use confidential documents as they please if it has already been dumped in the trash. It’s called “dumpster diving,” and if you’re hit, survival is very unlikely. “Dumpster diving” can lead to identity and intellectual property theft. Two, 80% of identity theft can be traced from the use of unsecured documents. Lastly, billions of dollars are lost from big companies as a result trade secret theft.

To ensure that you (as an individual) or your company keep all important documents secure, you should think of availing the services of a legal document duplication company. If you carry expired files, medical documents, contracts, financial records, invoices, or research developments, then it is better to be sure that all these files don not fall to the wrongful hands.

Some of the services offered by these companies include Document Copying, Scan to File services, attorney services, litigation scanning and services, audio/visual duplication, x-ray services, legal scanning, and record shredding.

Document copying includes both black and white, and colored copying. You can also choose from a set lo levels (from 1-4 for black and white; 1 and 4 fr colored) depending on the kind of file to be copied. The Scan to File service is applicable for black and white, and colored files. Related services are exporting documents as single or multiple page in .TIF or .PDF formats; and renaming of individual files.

Audio/visual duplication also provides the client with duplicate CDs, DVDs, and VHS. Some also offer conversion services from VHS to VCD/DVD, or from cassette tape to CD. These extra offers not only provides you with multiple copies, but also, provides more updated versions of audio or visual files.

Legal scanning or copying, on the other hand, is the process by which the essential elements of a document is copied. What you should look for when getting a legal copy are bates labeling, custom tabs, document labeling, Acco binding, electronic document storage, and document printing. High speed copying is a demand for many clients so demanding quick copies should be readily available.

Litigation services cover a greater scope in document management. This includes litigation copying, building of a centralized paper depository, imaging, manual and auto coding, OCR and OWR, and database creation and indexing. Some companies conduct this service via the internet for easy access, retrieval, and processing. They should also provide you updates and timely notifications on the status of your documents.

Some of these legal duplication companies also help with attorney services such as handing the service to the opposing counsel, otherwise known as opposing counsel services. This means that they deliver and keep duplicates of legal documents for the other party during civil cases.

Lastly, if you don’t know what to do with closed but confidential papers, document shredding services provided by these companies are a sure and secure way of disposing unnecessary clutter. They make sure that all documents to be discarded can no longer be retrieved by anyone and by any means. Furthermore, the papers that are shredded are out to good use via recycling. So, not only are you helping yourself, but also the environment.

When asking for the services of such companies, make sure that the are HIPAA compliant and certified. Certification from the HIPAA is an assurance that the company is legal and legitimate.