The 5 Steps Of Paper Shredding On Site
The 5 Steps Of Paper Shredding On Site
Paper shredding services usually offer a number of options regarding how your documents are destroyed. The most common form of paper shredding in on site shredding, where the documents in need of destruction are shredded at your location. The reasons behind shredding documents are quite clear. Should certain information fall into the wrong hands, it could spell disaster for you or your company. Hiring an outside specialist that focuses on destroying your documents is essential in making sure your valuable information isn’t pocketed by someone else. Here are the five steps on how on site shredding works.
Step 1.
The documents in need of destruction are inserted into special armored boxes that employees of the paper shredding provide for you and your company. These boxes house the documents that need shredding and prevent people from stealing sensitive documents or switching what documents are intended to be destroyed. Typically these are provided in advance of the actual on site shredding. These boxes are also tamper proof and can only be opened by employees of the shredding service.
Step 2.
At a scheduled time, the employees of the paper shredding service will arrive with their special paper shredders, usually in marked company vehicles, such as a truck. This truck acts as the focal points of activity for these employees. Their movements can be monitored depending on your preference.
Step 3.
Personnel from the shredding service enter your building. These employees then gather up the secure document containers and take them to their on site shredding truck. Paper shredding personal are given thoroughly exhaustive background checks and are rigorously examined to make sure that they have proper security clearance from their employer.
Step 4.
The locked security containers are then taken to the truck and unlocked. This entire procedure is typically done behind a see through security shield that both prevents access to the paper shredding personal during their work but allows clients to watch the action in progress and to make sure no foul play is occurring. Once the bins have been emptied, the documents contained therein are dumped into the shredding machinery and are destroyed on premises.
Step 5.
After paper shredding on site has been completed, most companies will provide some form of documentation or certification to verify that all documents handed over to them have been destroyed. This documentation allows proof that the on site shredding did occur and can be referred to should any potential legal issues arise.
Shredding on site is an easy way to dispose of documents companies would rather not have circulating. The prime feature of this service is its convenience. Having the operation done on site is a great way to not only maximize your productivity by not having to shred the paper yourself but you have the assurances of professionals that the operation was carried out. The various levels of transparency also contribute to ensuring piece of mind. On site shredding can be a boon for companies working with sensitive documents and financial records.
